Project Stage Widgets

At the top of the projects page, there are four widgets that coincide with each project stage: Opportunity Stage, Proposal Stage, Contract Stage, and Backlog.  By clicking on any of the four widgets, you can change your project list view to show only projects that are currently in that stage.  Inside each box, you will see metrics that are associated with the projects in that stage, and below is an explanation of these metrics.

This help article will give you a better understanding of the stage widgets.  Check out the outlined steps below to get started.

Article Overview

1. Opportunity Stage Widget
2. Proposal Stage Widget
3. Contract Stage Widget
4. Backlog Widget

Step-by-Step Guide

1. Opportunity Stage Widget
   This is the first stage of the stage widgets, located at the upper left corner of the projects page.  When projects are first added with fundamental details, they are automatically placed in the opportunity stage.  You can click on the widget box to show only projects that are in opportunity stage.
   
   
   
   
   
   Below are the metrics of the opportunity stage widget:
   
   a. Estimated Labor Budget - This is equal to total labor fees multiplied by average win potential.  You can click the estimated labor budget word button and the widget will be flipped to show you how it was computed.

    

   
   
   

   

   
   
   b. Total Labor Fees - This is the total amount of budget that you have entered for a project.  Because we are on opportunity widget, this is computed as the total budget for all projects that are in opportunity stage.

   
   
   
   c. Average Close Rate - This is the percentage of projects that have changed stages.  For the opportunity widget, it is the percentage of projects that have advanced from the opportunity stage to the proposal stage.
   
   

   
   
2. Proposal Stage Widget
   This is the second stage of the stage widgets, located next to the opportunity stage widget.  When you create a budget and add staff, expenses, and tasks to the project, it is automatically moved from the opportunity stage to the proposal stage.  As long as a budget is open on a project, it will remain in the proposal stage.  If you want the project to return to the opportunity stage, you will need to delete the open budget.  You can click on the widget box to show only projects that are in proposal stage.
   
   
   

    

   
   
   Below are the metrics of the proposal stage widget:
   
   a. Estimated Labor Budget - This is the total amount of budget you have entered for a project multiplied by the win potential (probability of winning the project).  You can click the estimated labor budget word button and the widget will be flipped to show you how it was computed.
   
   
   

    

   

    

   b. Total Labor Fees - This is the total amount of budget that you have entered for a project.  Because we are on proposal widget, this is computed as the total budget for all projects that are in proposal stage.
   
   
   
   c. Average Close Rate - This is the percentage of projects that have changed stages.  For the proposal widget, it is the percentage of projects that have moved from the proposal stage to the contract stage.
   
   
   
   
3. Contract Stage Widget
   This is the last stage of the stage widgets, located between the proposal and backlog widgets.  When you contract your budget, your project will move to the contract stage.  If you want the project to return to the proposal stage, you will need to uncontract the budget.  You can click on the widget box to show only projects that are in contract stage.
   

    

   

    

   

   
   Below are the metrics of the contract stage widget:
   
   a. Remaining Labor Budget - This is the labor that has not yet been worked or invoiced.  You can click the remaining labor budget word button and the widget will be flipped to show you how it was computed.
   

   
   
   
   

   

   
   

   b. Total Labor Fees - This is a loaded rate of what you expect to bill your customers.

   
   c. Banked Labor - This is worked labor in the past periods that are not yet invoiced.

   
   d. Current Labor - This is the current labor worked but not yet invoiced.
   
   

4. Backlog Widget
   All of the projects you have in all 3 stages are your backlog, located at the end of the stage widgets.  The backlog graph widget on the far right and the graph shown by clicking on this widget will report the total backlog for all projects.  You can use the report filters for search-specific information.
   
   
   

    

   

   
   
   
   

   Below are the metrics of the backlog stage widget:

   
   a. Total Labor Backlog - This is the total amount of potential work you have.

   
   b. Total Backlog Sum - This is the total of the labor budgets in opportunity, proposal, and contract.

   
   
   

SUCCESS!!! 

• We’ve learned about project stage widgets and their metrics.
• Check out the Help Articles: Contracting/Uncontracting a Budget and Creating Project Budgets